In this day and age of cyberspace based business it appears that there is still a tendency to take the safety of online and network content for granted. We have all done this at one time or another as employees, because we automatically assume that there is someone else who is ultimately responsible for it.
Often there is, but it does help if we all try and appreciate how easy it can be for people to obtain information that we do not want them to have if we leave the doors open and forget to be aware of our online habits.
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• Beware of those Unexpected Emails:
All of us sometimes get emails that are obvious spam, and I think that most of us are aware by now that if something seems too good to be true, then it is. You do not get something for nothing, always remember that. I say this because having worked at a university where we were twice blacklisted by companies because the network had been compromised (purely because an academic with little technical knowledge clicked on a link within this type of email), I have seen how easy it is if employees are unaware of the risks. So from a business perspective, make sure that anyone who uses your network, even if it is only for email, knows a little bit about being internet safe.
• Be Careful of USBs:
USBs are one of the most common causes of infections within companies. Try and restrict USB port use wherever possible to avoid the risks, as it only takes one to infect multiple computers. Businesses tend to make sure that their defences are all set up to stop people getting into their network, and sometimes forget that they need to be just as careful from the inside.
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• Have a Security Policy:
Even if you do not have a dedicated member of staff who is responsible for your network security, make sure that it is part of someone’s job to deal with it. Discuss how you want it to be approached by your business on a regular basis with your IT people and ensure that your defences are solid. Have a policy which covers topics such as data protection, content security, mobile devices and internet use which all employees must follow. Make sure that it is being enforced or you leave yourself vulnerable to attack.
Most of all, apply some common sense to your business practices. Take responsibility for your business security. You would not leave your front door unlocked at night, so don’t leave the door open to your network either.
Do you have any network/system security tips? Do share your views in the comment section, we’ll be glad to hear from you.