Tool management involves keeping an inventory of your company’s tools. By adding organization to your company’s use of tools, you increase efficiency, preserve the value of your assets, and increase employee accountability. Tool management software is a must-have for midrange and large organizations because paper records are time-consuming and offer little practical benefit.
Whether you use software or paper records, you need to manage your tools. Although companies used paper records for ages, the advent of software brought simplicity to tool management. By keeping records systematically, tool inventory can be handled by scanning barcodes rather than jotting down endless series of numerical codes. This gives you more time to run your business and gives your employees more time to complete their tasks.
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• Secure Records
Paper records are vulnerable to theft and tampering. By using software for tool management, you can protect your records with a password. With paper records, you also risk the loss of company assets because a fraudulent log can mask the theft of property. Stay in control of your company by preserving its financial interests.
• Life Cycle Reports
Tool management software makes it easy to compile data about the age and condition of your tools. Over time, you begin to understand how long your tools usually last before they need to be replaced. This empowers you to make financially prudent decisions about buying and selling assets.
• Maintenance Log
By making it easier to keep track of maintenance needed and maintenance performed, your business’s tools are more likely to remain in good condition. Employees will know when maintenance is needed, ensuring that regularly scheduled maintenance is not overlooked. Employees will also have a record of when maintenance was last performed, helping to prevent the waste of overly frequent maintenance. Keeping a good maintenance schedule improves the life cycle of your tools in the long run and helps you detect problems early.
• Employee Accountability
When you know the person in charge of a piece of equipment at any given time, you can hold that employee accountable for lost or broken property. When employees know that their tool usage is tracked and monitored, they are far less likely to engage in risky or fraudulent practices with your company’s assets. If they do, you have all of the evidence that you need to handle the situation.
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• Client Relations
Perhaps the least understood benefit of tool inventory management software is an improved relationship with your client base. When you improve the life cycle of your assets and know where your tools are at all times, you can perform your projects more quickly and at a lower cost. Your clients will appreciate your increased efficiency. To communicate the benefits of management software with your clients, take advantage of social media. Use social media platforms to communicate savings and improvements to your clients. Your clients will respond with greater trust.
By utilizing software for your tool management needs, your organization will improve in many ways, ultimately saving you and your clients time and money.
Which tool management software do you use to save money for your business? Do share your views in the comment section, we’ll be glad to hear from you.